Guest List Viewer

🧭 Overview

The Guest List Viewer is used to manage guest passes for the venue. It allows staff to add new guest passes, review active passes, check expired passes, and apply a pass to admit a guest.

This screen is typically used by reception, hosts, and managers to control guest access, apply discounts, and track authorized entries.

Tips

For more information on create a new guest list item: Managing Guest Lists

🗂️ Guest List Tabs

The Viewer contains two tabs:

Active Guest Items

Shows all currently valid guest passes that have not yet expired.

Expired Guest Items

Shows guest passes that have passed their expiry date.

Switching between these tabs allows staff to quickly locate passes based on their status.

🧾 Guest Pass List

The main table displays all guest passes within the selected tab.

Columns

Column	Description
Guest ID	Unique ID assigned to the guest pass.
Leading Party Name	The name of the main guest or group leader.
Party Of	Number of people included in the guest pass.
Date Added	When the pass was created.
Expiry Date	When the pass will expire.
Authorized By	Staff member who created or approved the pass.
Expired	Indicates whether the pass is expired.
Disc (%)	Any entry discount applied to the pass.
Notes	Additional information or instructions.

If the list is empty, no passes exist for the selected tab.

➕ Add Guest Pass

The + ADD GUEST PASS button opens the Add Guest Pass form, allowing staff to create a new pass.

📝 Add Guest Pass Form

Guest Details

Leading Party Name

Name of the main guest or group leader.

Party Of

Number of people included in the guest pass.

Entry Discount

Percentage discount applied to the group’s entry fee.

Expiry

How long the pass remains valid. The system automatically displays the calculated expiry date.

Notes

Optional free‑text field for additional instructions or comments.

Form Actions

Apply

Creates the guest pass and adds it to the Active Guest Items list.

Cancel

Closes the form without saving.

🛠️ Actions Available

Use Pass

Applies the selected guest pass to admit the guest(s). This is typically used at the door or reception.

Cancel

Closes the Guest List Viewer.

📊 Typical Use Cases

Adding guest passes for VIPs, promoters, or special events
Applying discounts for groups or authorized guests
Checking whether a guest pass is still valid
Reviewing who authorized a pass and when
Managing expired passes for audit or compliance