Checking In

🧭 Overview

The Dancer Check‑In process records when a dancer arrives for their scheduled shift. It ensures house fees are collected, bag searches are logged, and free‑pass days are correctly applied.

 

Check‑ins can be performed from both the Back Office and the POS.

 

 

 

🏢 Back Office Access

You can check a dancer in from:

 

  1. Front Desk

  2. Quick Menu (top bar)

  3. Extra Menu

🖥️ POS Access

You can check a dancer in from:

 

  1. Check‑In Button (left‑hand side)

  2. Extra Menu

⚙️ System Options

Located under:

 

Options > System > Signing in

 

Setting

Description
Allow dancer to check‑in from logon screen

Enables dancers to check themselves in directly from the login screen.
Random dancer bag search when checking in

Randomly selects dancers for bag searches during check‑in.
Always search bags

Enforces bag search for every dancer.
Ask for Pigeon Hole Number on checking in

Prompts entry of a pigeon‑hole number for secure storage.
Show Message Check Schedule

Displays a warning if the dancer is not scheduled to work.
Show Message Checking Figures

Displays a summary for confirmation before completing check‑in.
Show Message when Checking Out: Pay Now or Send to Account

Prompts payment or account transfer when checking out.
Use House Fees when checking dancers in

Applies house‑fee logic during check‑in.
Use House Fees when checking dancers in multiple times

Allows multiple check‑ins per day with house‑fee tracking.

 

Tip

Future shifts can be defined in Options > Future Shifts where you can set what the minimum number of shifts required in a certain time period.

 

Note

The dancer does not have to pay 100% of her house fee when clocking in if you decide not to. There is a setting for a threshold so if the dancer does not meet that threshold in commission, the remainder of her house fee is waived. See Options > Advances Settings > Club Settings to set the threshold.

 

🧾 Dancer Profile Notes

  • Pay 100% House Fee – if enabled, the dancer must pay the full house fee upfront.

  • Free Pass Day – if the dancer has a free pass, it can be used automatically on designated days.

📋 Check‑In Screen Steps

  1. Select House Fee from the left panel.

  2. Press Apply to confirm.

  3. If a Random Bag Search is triggered, a message will appear for staff confirmation.

  4. Choose payment method: Cash (default) or Credit Card.

  5. Review the Check All Figures Are Correct? message to confirm totals.

  6. Press Yes to finalize check‑in and print the receipt.

 

Tip

  • If the dancer is not scheduled, the system prompts: “Sarah is not scheduled to work today — are you sure you want Sarah to check‑in?”

  • Always verify house‑fee amounts and bag‑search status before confirming.

  • Printed receipts serve as proof of payment and attendance.

 

 

Related Topics

  1. Dancers Overview
  2. Adding & Editing Dancers
  3. Delete Dancers
  4. Checking In
  5. Checking Out
  6. Contacting Dancers