Schedules

The Schedule tab provides a complete weekly overview of both staff and dancer schedules. It allows management to plan, monitor, and adjust shifts, ensuring full coverage across all departments and performance areas.

Staff Schedules

Dancer's Schedule

Main Layout

The Schedule screen is divided into several key sections:

1. Calendar Panel

2. Schedule Table

3. Departments Panel

4. Times Panel

5. System Status Bar

1. Calendar Panel

Located on the left side of the screen, the calendar panel allows navigation between months and weeks.

• Month Selector: Displays three months at a time (e.g., June, July, August).

• Week Navigation:

  • Today – Returns to the current date.

  • Last Week / Next Week – Moves backward or forward one week.

• The active week is highlighted in purple for easy identification.

2. Schedule Table

The central area displays the weekly schedule grid. It contains two tabs at the top:

• Staff Schedules – Lists all staff members and their assigned shifts.

• Dancer Schedules – Lists all dancers and their scheduled performance days.

Staff Schedules

Each row represents a staff member, with columns for each day of the week (Monday through Sunday). Cells display shift details, missed shifts, or department assignments.

Example entries:

• Callum Price — 11:30 AM (Pos Demo)

• Lily Patterson — 04:30 PM (Pos Rocket Room)

• Leah Griffin — 07:30 PM – 02:30 AM (Pos Demo)

• Harley Dalton — Missed Shift (Pos Demo)

Columns at the far right show:

• Total Hours

• Average Rate

• Total Gross

Dancer Schedules

Displays dancer availability and bookings for the week. Each dancer’s name appears in the left column, with daily columns showing:

• Yes / No – Indicates scheduled or off days.

• Booked (Missed) – Marks missed or canceled bookings.

• Free Pass Day – Identifies promotional or non‑paid sessions.

Example entries:

• Adriana — Yes

• Akasha — Booked (Missed)

• Amber — Booked (Missed)

• Alexis — Yes

• Alyx — Yes

At the bottom of the table, a count summary shows the total number of listed dancers or staff.

3. Departments Panel

Located on the right side of the screen, this panel manages department assignments.

• Show Departments – Toggles visibility of department listings.

• Department List:

  • Pos Demo

  • Pos Rocket Room

• Departments can be added, edited, or removed using the icons at the top of the panel.

4. Times Panel

Displays preset shift times for quick scheduling.

Example time entries:

• 07:30 PM – 02:30 AM

• 07:30 PM – 04:00 AM

Managers can select or create new time ranges using the checkmark and add icons.

5. System Status Bar

Located at the bottom of the screen, the status bar provides real‑time system information:

Best Practices

• Always confirm department assignments before saving weekly schedules.

• Use the Times panel to standardize shift hours across staff and dancers.

• Mark missed shifts promptly to maintain accurate attendance records.

• Refresh the schedule after edits to ensure all changes are visible.

• Review Total Hours and Gross columns weekly for payroll accuracy.